June 3, 2004 Board Meeting
MICHAEL J. BERKELEY FOUNDATION
BOARD OF DIRECTORS MEETING
June 3, 2004
IN ATTENDANCE: Lourdes Perez-Berkeley
Rosanna M. Durruthy
Cyrus D. Walker
Neil Reynolds
Kim McLaurin
Roy Weathers
Marilyn Booker
Warren A. Spann
The meeting was called to order at approximately 6:10 P.M. Voting and approval of the April 13, 2004 and May 11, 2004 Board minutes was conducted.
Golf Committee Update:
Save the date cards have been printed. The plan is to mail these cards to the database of golfers today. Invitations to the Golf tournament are
approximately 95% complete. The current plan is to have the invitations printed the week of June 7th with the expectation of mailing them the week of June 14th.
Lourdes also provided updates on the following committed levels of sponsorship: Diamond: Premier Auto Group, Morgan Stanley, Black Enterprise, Reebok (50 wind shirts, 250 golf shirts w/o emblem embroidering and 8 gift certificates for golf shoes), TAG Hauer, and Nike (potentially...will do something Todd is working with his contacts)
Cyrus reported that Prudential, Cigna, Trans Act and Nemco will sponsor at the same level as 2003.
Marilyn will follow up with Bill Lewis, who has recently moved to Lazard, to request his sponsorship.
Roy has mailed his letters to his contacts...He is following up with them.
Website Update Golf Registration and personal donations are now available on the website
The Wing Foot deadline was extended from June 30th to July 15th.
Cyrus suggested that we start working on identifying the auction items for this year.
Outstanding Payments from 2003: 2 people have not settled on their auction prizes:
1) Jim Kelly and 2) Jim Francis
We also have several people who haven’t paid for their 2003 golf sponsorships.
The Board agreed to develop the following policies:
• People who have not paid their prior obligations will not be able to register for the 2004 tournament until their accounts are settled
• The Board also agreed to develop a process of assigning board members responsibility of collecting pledges from the auction winners at the tournament dinner.
Scholarship Committee Update:
Reported we received 77 complete applications. After a review and selected interview process, 7 finalists have been identified to receive the $2,500 scholarship (pending validation of references and other scholarship requirements).
We have good group of diverse finalists. The statistics of the 7 candidates are as follows; 4 high school seniors, 3 college students from 7 different schools; 3 females
and 4 males.
Each Scholarship winner will be invited to attend the tournament this year. The Foundation will cover the cost of 1 airline ticket and a hotel room, if parent(s) elect to come it will be at their own expense. Next year the committee will consider modifying this process (maybe we will be able to increase the scholarship amount or number of scholarships). However, several Board members stated that attending the tournament is a great experience for the young people (opportunity play and network).
Newsletter Committee Update: The Newsletter will go out next week.
Investment Committee Update: Cyrus is going to set up a meeting with a representative from Morgan Stanley, who is willing to advice on how to establish our investment policy.
Grant Fundraising Committee Update: none
Next Board Meeting: Thursday, July 8, 2004 at 6:00pm at Cyrus Walker’s offices: Nemco Brokerage, 360 Lexington Avenue (between 40th & 41st Streets), 2nd Floor, 212-659-5220.
The board meeting was adjourned at 7:15pm.
Posted on June 21, 2004[Link]
January 27, 2005
MINUTES
BOARD OF DIRECTORS
OF
MICHAEL J. BERKELEY FOUNDATION
JANUARY 27, 2005
This meeting was held at the offices of Nemco Brokerage 360 Lexington Avenue 2nd Floor, New York, NY 10017.
Attendance:
Lourdes Perez-Berkeley, Chairperson
Andy Stackpole
Luis Penalver
Neil Reynolds
Lori Anne Douglass, Counsel for the Foundation
Attendance via conference call:
Butch Graves
Rosanna Durruthy
Warren Spann, Emeritus Board
Agenda
I. Welcome/Introduction
II. 2005 Board Members and Emeritus Board Members
III. Review of 2004 and Plans for 2005
a. Scholarship
b. Web Site
c. Newsletter
d. Golf Tournament
e. Financials
f. Investments
IV. Next Meeting/Deliverables by Next Meeting
Following the role call of members, Lourdes Perez-Berkeley called for review and approval of the Minutes from the previous meeting. They were approved unanimously and without change.
Lourdes Perez-Berkeley officially announced and welcomed the 2005 Board: Andy Stackpole, Luis Penalver, Rosanna Durruthy, Butch Graves, Cyrus Walker, Roy Weathers, Neil Reynolds and Lourdes Perez-Berkeley. Moving to the Emeritus Board are Marilyn Booker, Kim McLaurin, Keith Clinkscales, Todd Quarles and Warren Spann. She also announced Neil Reynolds will be the Recording Secretary for 2005.
Lourdes Perez-Berkeley then announced that instead of various committees deciding the direction of particular projects the entire Board will discuss each area of concern (i.e. Investments, Scholarships, etc.) at every meeting. Tasks will then be assigned to various members for completion.
Scholarship
2003
We received 5 applications and awarded 2 college scholarships in 2003 ($2,500.00 each). We also sponsored the participation of 2 high school students in the GOLFWORKS internship program.
2004
We worked with the National Minority Junior Golf Association and received seventy-five applications. We selected 7 recipients. Four of the recipients attended the Golf Tournament. Scholarship funds have been disbursed to five schools (the 4 attendee’s plus 1 who could not attend). Since the tournament, one recipient (Tamela Hopson) has withdrawn her application due to inconsistencies on her application. Another recipient (Teddy Collins) cannot be contacted and has not returned the telephone calls of two Board members. A letter will be sent to him requesting that he contact the foundation by a certain date or lose his scholarship. A discussion followed about what should be done with money from the one and possibly two scholarships that will not be awarded even though they were announced. Possibilities: award scholarships to the next candidates in line; donate to one of the organizations with whom we have a relationship; increase the total number of 2005 scholarships by two. The discussion was tabled until the next meeting.
A line will be added to this year’s application stating that all money will be disbursed to the recipient’s institution only.
This year’s candidates will be able to download applications on their computer. At this time, they will not be able to complete and submit the application online, this will be revisited next year.
Website
Lourdes Perez-Berkeley requested a volunteer to assist with the foundation website. Rosanna Durruthy volunteered.
Newsletter
The January edition is out. All attempts should be made to get one newsletter out every month because it’s a good marketing tool. We currently have 450 subscribers. The February edition should contain the following: a profile of the two new board members (Andy Stackpole and Luis Penalver will each supply a blurb), a profile of Annika Windon, a profile of Trinity Investments, and noticeof availability of scholarship applications.
Golf Tournament
This year’s sold-out event generated approximately $250,000.00 gross (includes $28,000.00 from the auction). The majority of expenses, which will be about $150,000.00, have been paid. There are $22,800.00 Master Card/visa transactions that have not hit our account. There is also $50,000.00 outstanding from the Golf tournament that Butch Graves will collect within the month. There is no “deadbeat” list this year.
A general discussion followed concerning the question of how we generate more profit for the organization. It would be difficult to move from Westchester CC because we need two courses.
Butch Graves advised that the actual expenses are more than 150K when you add the other expenses connected to running the foundation (i.e., printing, postage, legal, etc.). The expenses are basically fixed; therefore, the question should be how could we increase the top line? How can we increase 250K to 300K?
The following were some of the idea’s discussed:
q Add a spring event for corporate sponsors, something smaller but more profitable.
q Add items to the auction that will attract the bids of non-golfers in the audience.
q Consideration of another fundraising event (i.e., annual dinner, mailing, reception around a sporting event, funding from corporate foundations). Lori Anne Douglass advised that we are now members of the Association of Small Foundations. We can use this organization as a tool to increase our top line.
Butch Graves added that whatever we do we need to make sure that we do not gouge the low end but push the high end.
Lourdes Perez-Berkeley advised that tax letters are being sent out to sponsors.
There is a story about Mike and the tournament in the January issue of “Greens” magazine.
The 2005 Tournament will be held at Westchester Country Club on Monday, September 19th.
Financials
We are now completely self-funded.
We finished the year with $210,000.00; it’s in a Money market account.
Butch Graves is working on investments, to that end he has spoken to someone, in Private Banking at Independence Bank.
Deliverables by Next Meeting
Andy Stackpole – Personal blurb and Trinity Investment blurb.
Luis Penalver – Personal Blurb
Neil Reynolds – Send Lourdes Teddy Collins Home & school address. Blurb from Annika Windon. Set-up Andy and Luis on Website. Set-up next meeting.
Lourdes Perez-Berkeley – Send letter to Teddy Collins. Finalize scholarship application.
Entire board – List of target sponsors.
Next Meeting – Tuesday, March 1st 8:00 pm via Conference call
The meeting was adjourned at 8:15 pm.
Posted on February 28, 2005[Link]
November 7, 2004
MINUTES
BOARD OF DIRECTORS
OF
MICHAEL J. BERKELEY FOUNDATION
November 7, 2004
The meeting was conducted via conference call and was called by Lourdes Perez-Berkeley at 9:05 P.M. In attendance on the conference call were:
Lourdes Perez-Berkeley
Butch Graves
Cyrus Walker
Marilyn Booker
Todd Quarrels
Neil Reynolds
Kim McClaurin
Rosanna Durruthy
Lori Anne Douglass, Counsel for the Foundation
The first order of business was the approval of the minutes of the prior meeting. The minutes were reviewed and Lourdes called for their approval by the Board. The Board unanimously approved the Minutes.
The second order of business was the recapitulation of the 2004 Golf Outing. Lourdes congratulated the Board for everyone’s efforts in planning the golf outing and informed the Board that the feedback that she has received from participants has been very positive this year. The attendees seemed to appreciate the assigned seating at the dinner this year and most have indicated that they will participate in the future.
Butch Graves reported to the Board that the 2004 golf outing was the best attended outing to date. There were 223 golfers and 261 attendees overall. The 2004 golf outing was the most successful outing to date financially in that not only were there many attendees but some sponsors donated money and did not play creating a greater net profit for the Foundation. Butch indicated that after paying all expenses, the Foundation should clear close to $100,000.00 from the outing. In terms of the play that day, Butch said that the outing moved well and most golfers seemed very pleased. There was some discussion about the quality of the “Greens” in that Westchester County Club aerates the “Greens” over the Labor Day. Cyrus Walker stated that some people complained about the quality of the “Greens” at that time of the year. After a discussion amongst the Board it was determined that for 2005, even with the issue of the condition of the “Greens”, the Outing will be held at the Westchester County Club on September 20, 2005 because it would be difficult to move the location or the date for the 2005 outing, but consideration will be given to different locations or times of the year in the future.
The next order of business was the report of the Scholarship Committee. As of the date of the Board meeting, 5 of the 7 checks had been mailed out to the recipients. Lourdes was still awaiting information as to where checks should be sent for 2 of the recipients.
There was a discussion as to whether the amount of the scholarship should be increased from $2,500 per recipient or whether the Foundation should increase the number of scholarships recipients. After discussion amongst the Board, it was suggested by Lourdes Perez Berkeley that the amount of the scholarship would be increased in 2005 to $3,000 per recipient. The Board agreed to the increase. The Board reserved the decision on whether to increase the number of scholarships until actual applications are received for 2005.
The next order of business was the report of the “e-newsletter” committee. Neil Reynolds indicated that he hoped to produce a newsletter in late November and asked the Board for suggestions of topics to address in the newsletter.
The next order of business was a discussion of inviting new members to join the Board of Directors for 2005. Lourdes indicated she had two individuals who are interested in serving on the Board but before any decisions were to be made she asked each current Board member to contact her about whether he or she intends to remain on the Board in 2005.
The final order of business was the discussion of the year end Board meeting. It was decided that the meeting would be held on December 16th, 2004 and that the meeting would consist of a “holiday” dinner. Following the Board meeting, prospective Board members will be invited to attend the dinner to be introduced to the current Board.
The meeting was adjourned by Lourdes Perez-Berkeley at 10:00 P.M.
Posted on February 28, 2005[Link]
AUGUST 9TH, 2004 MINUTES
MICHAEL J. BERKELEY FOUNDATION
BOARD OF DIRECTORS MEETING
August 9, 2004
IN ATTENDANCE: Lourdes Perez-Berkeley
Rosanna M. Durruthy
Cyrus D. Walker
Butch Graves
Todd Quarles
Warren A. Spann
Keith Clinkscales
Laurie Douglass, Board’s Attorney
The meeting was called to order at approximately 6:08 P.M. Voting and approval of the July 8th, 2004 Board minutes was conducted.
Golf Committee Update:
As of today, the 2004 tournament has received payments totally approximately $72,300 in both contributions and sponsorships, that consist of 60 golfers. Platinum and Gold sponsors are entitled to post advertisement in the tournament journal, these advertisements have to be submitted by August 27th.
We reviewed a list of sponsors to identify board members to follow up with each sponsor. There are still several key sponsorships that:
• Have already verbally committed to a level of sponsorship (and have yet to pay)
• Need additional follow up to obtain commitment to sponsor.
• Obtain advertisements from Platinum and Gold sponsors by August 27th.
• Tornament Materials (Bags, Shirts, Auction Items) also have to be delivered to Black Enterprise by August 27th.
Follow Up Lists
LOURDES
Lazard / Kreindler & Kreindler / J & W Mullers / Carol Marski / Dereck Jones John Hewitt / Clyde
TODD
Reebok / Timberland / NIKe / Brandell Hadden Mgmt Group / New Balance – 250 bags / Sean Jean / Phat Farm Supple & Goldstein
BUTCH
Jamie Wright (to get Johnnie) / Phyliss Hollis / Matt Moreland / Jeff Allard / Golf Digest - balls / Volvo/ Jaguar/ Lincoln / Walmack / Dave Brown / Maurice Cox / Ed Johnson
CYRUS
Utendhal / Fred >? / Chris Mcware / Mercer / Peter Saunders / Norm Lewis / Garret Cornelius / James Francis / Mannies Stern
ROSAGNA
Loreal / Viacom / Merril Lynch / JP Morgan Chase
KEITH
Tony Shelman / Brett Wright / New America
The Scholarship Committee has to contact the 2004 Scholarship recipients to invite them to the tournament. Please contact them prior to August 23rd and inform them that the MJB foundation will provide:
• Transportation to and from New York for the recipient only (We suggest travel on Sunday /Sept 19th and Tuesday Sept 21st)
• Single Hotel room at the Weschester Country Club for Sunday /Sept 19th - check in and Tuesday Sept 21st - check out. The board will not cover additional days our people.
The following board members are assigned to contact the recipients as follows:
• Neil: Teddy Collins, Jamie Taylor
• Warren: Annika Windon, Franco Garcia-Lopez
• Kim: Matthew Espinosa, Spencer Witherspoon, Tamela Hopson
Please follow up with these individuals ASAP so we can make appropriate arrangements
NEXT MEETING IS SCHEDULED FOR MONDAY AUGUST 23, 2004 @ 6:00 PM
BLACK ENTERPRISE.
Posted on August 18, 2004[Link]
May 11, 2004 Board Minutes
IN ATTENDANCE: Lourdes Perez-Berkeley
Rosanna M. Durruthy
Cyrus D. Walker
Warren A. Spann
Lori A. Douglass, Esq., Attorney for the Foundation
The meeting was called to order at approximately 5:45 P.M. No voting or approval of the April 13, 2004 Board minutes was conducted given that there was no quorum of Board members.
Golf Committee Update: “Save the Date” cards are being printed and should be ready to be mailed by the end of May 2004; Lourdes has been working with William Acevedo to update the invitations and response cards for this year’s tournament; invitations will be printed in early June and ready for mailing by mid-June; the deadline for Diamond and Platinum sponsors to commit and pay in order to be entitled to play at Winged Foot has been extended to July 15, 2004 from June 30, 2004; the sending of Request for Sponsorship letters has been very slow. Lourdes has sent out letters to The Bank of New York, Comstock Development, and Renaissance Golf Club; no other letters have gone out. To date, Morgan Stanley, Black Enterprise Magazine, and The Premier Automotive Group (Jaguar, Lincoln, Land Rover, Volvo) have verbally committed to the Diamond sponsorship; Butch reported earlier that TAG Hauer has verbally committed to be a sponsor (level unknown); Cyrus reported that Prudential, CIGNA, and Tranzact will keep the same level of sponsorship this year as last year. Lori suggested that we develop a form letter to be sent out to previous sponsors in March of every year requesting sponsorship for that year.
Lourdes asked all Board members to turbo charge the sponsorship request process in May.
Scholarship Committee Update: Approximately 75 scholarship applications were received, of which approximately 60 were complete and postmarked on or before the April 16, 2004 deadline and reviewed by three members of the Scholarship Committee. All completed applications were reviewed and scored; applications with an average score of 75 or better were selected for a telephonic interview; 13 applicants were interviewed and scored for their interviews. The Scholarship Committee is seeking Board approval to award up to 7 scholarships. Finalists were told they will be contacted by May 31, 2004 of the Scholarship Committee’s final decision on scholarship recipients. The Scholarship Committee (Lourdes, Kim, Rosanna, Neil and Warren) made an extraordinary effort to sort, review, score and summarize all the applications within a five-day period to select the finalists and to conduct 13 telephonic interviews over a one-week period. Many thanks!!!
Newsletter Committee Update: Lourdes proposed that the second Newsletter include a summary of the MJB Scholarship applications received, a summary of an email Rosanna sent to the Board members regarding other scholarships available to minorities and an article regarding Winged Foot’s search for volunteers for the U.S. Amateur tournament in August. Lourdes proposed that the second Newsletter go out in May 2004.
Web Site Committee Update: Lourdes has been in touch with Eric Green to update the Golf Tournament pages of the web site for this year’s sponsorships and to enable online registration and donation. We should have this up and running before we send out the tournament invitations and before we send out tournament details on the E-Newsletter.
Investment Committee Update: Cyrus is expecting a proposal from The Bank of New York as well as an introductory meeting/discussion with Eric McKenzie (formerly with Ariel Capital), whom Todd Quarles is going to contact.
Grant Fundraising Committee Update: none
Next Board Meeting: Thursday, June 3, 2004 at 6:00pm at Cyrus Walker’s offices: Nemco Brokerage, 360 Lexington Avenue (between 40th & 41st Streets), 2nd Floor, 212-659-5220.
The board meeting was adjourned at 6:15pm.
Posted on May 19, 2004[Link]
Minutes: 04/13/04
IN ATTENDANCE: Lourdes Perez-Berkeley, Keith T. Clinkscales (telephonically), Rosanna M. Durruthy, Earl G. Graves, Jr. (telephonically), Kim M. McClaurin (telephonically), Todd D. Quarrels (telephonically), Neil K. Reynolds (telephonically), Cyrus D. Walker, Roy E. Weathers, Lori A. Douglass, Esq., Attorney for the Foundation (telephonically)
The meeting was called to order at approximately 6:00 P.M. The first order of business was to approve the previous Board meeting minutes of February 9, 2004; Lourdes moved the approval of the minutes; the approval was seconded and carried unanimously by the Board.
The second order of business was the committee reports given by each committee chairperson. Lourdes and Butch reported on the Golf Committee. The Golf Committee held an organizational telephonic conference call on March 11, 2004 attended by Lourdes, Rosanna, Roy, Butch, Todd and Lori. The Committee proposed to keep the amounts of the Platinum, Gold, Silver and Dinner-Only sponsorship unchanged from the 2003 tournament, increase the Individual sponsorship amount to $650.00, add a Diamond "Finely Tuned Athlete" Sponsorship level requiring a $15,000.00 commitment, and maintain a list of sponsors by board member which board members will be responsible for targeting and marketing. Morgan Stanley has already verbally committed to a Diamond sponsorship; The Golf Committee plans to have periodic conference calls to check on sponsorship commitment developments. Each board member is to submit a list of target sponsors he/she will be responsible for to Lourdes by April 18, 2004; a golf committee follow-up conference call will be scheduled for the week of April 26, 2004. Lourdes distributed a Targeted Corporate Sponsors list by board member based on the March 11, 2004 conference call. Lourdes also provided a sample "Dear Sponsor" letter with an attached summary of sponsorship levels for the board members to use in soliciting sponsors. Lori Douglass suggested that we include in our letter the date by which sponsorship commitments are necessary in order for company logos to be printed on the front cover of the invitations. The golf committee plans to send out "Save the Date" cards by the end of April 2004, set the deadline for sponsors to include logo on front cover of invitations at May 21, 2004, print invitations the week of May 24, 2004 and mail out invitations by June 1, 2004. Roy Weathers suggested that we include a commitment form along with the "Dear Sponsor" letter. Lourdes will draft the form and make it available to board members.
The next update was provided by Kim McLaurin on the Scholarship Committee and the Newsletter Committee. Approximately 12 scholarship applications have been received to date. The Scholarship Committee plans to meet next week to review the scholarship applications. Kim will send an e-mail proposing a date and time. Candidates must be notified by April 26, 2004 if telephonic interviews are necessary. Kim reaffirmed that cold calling of schools was not effective and proposed that we continue to seek candidates through established organizations like the NJMGSA and Teens on the Green. Kim also proposed that we continue to support the GOLFWORKS internship program. The first Foundation Newsletter was sent out this morning to approximately 300 persons. Lourdes proposed that the second Newsletter include a summary of the MJB Memorial Golf Tournament sponsorship levels and an article regarding Winged Foot's search for volunteers for the U.S. Amateur tournament in August; Lourdes also proposed that Morgan Stanley be profiled in a subsequent Newsletter as a committed Diamond Sponsor and that all sponsors be profiled in the Newsletter as commitments are received.
Keith updated the Board on the Web Site Committee. Keith has a meeting scheduled with Eric Green this week.
Cyrus updated the Board on the Investment Committee. The Investment Committee would like to entertain proposals from minority investment managers to manage the Foundation's funds; preference will be given to firms which, first and foremost, are most qualified and, secondly, who support our organization. Cyrus suggested David Hensen of Wealth Management Network. The Committee welcomes suggestions from other board members and plans to invite investment managers to present to the Committee/Board. Todd suggested we solicit a proposal from Eric McKenzie (formerly with Ariel Capital). Lori suggested we also consider Bill Holmes of The Bank of New York. AXA Financial (Jan Williams) is another potential firm we should consider. The board is to provide suggestions to Cyrus Walker, Chair of the Investment Committee.
There was no update on the Grant Fundraising Committee. Roy Weathers will coordinate with Marilyn Booker, Chair.
Given the volume of matters which need to be addressed within the next month (Scholarship recipients and Golf Tournament sponsorships), the board decided to hold a Board meeting on Tuesday, May 11, 2004 at 6:00pm at Cyrus Walker's offices: Nemco Brokerage, 360 Lexington Avenue (between 40th & 41st Streets), 2nd Floor, 212-659-5220.
The board meeting was adjourned at 7:15pm.
Posted on April 20, 2004[Link]
Minutes: 02/09/04
Attendance: Lourdes Perez-Berkeley, Marilyn F. Booker, Keith T. Clinkscales, Earl G. Graves, Jr., Kim M. McClaurin, Todd D. Quarrels, Neil K. Reynolds, Warren A. Span, Cyrus D. Walker, Lori A. Douglass, Esq., Attorney for the Foundation
The meeting was called to order at approximately 7:00 P.M. The first order of business was to consider the nomination of and to vote on two (2) new Board members, Roy Weathers and Rosanna Durruthy. Each new Director gave a brief biography about themselves and why they are interested in serving on the Board of Directors of the Michael J. Berkeley Foundation. After a discussion was held among the current Board of Directors, Lourdes Perez Berkeley moved the nomination of both Roy and Rosanne onto the Board of Directors. The nomination was seconded and the vote carried unanimously by the Board.
The second order of business was Lourdes Perez-Berkeley's announcement that John Hewitt has resigned from the Board of Directors. While he indicated he would continue to support the Foundation, his schedule does not permit him time for the commitment necessary to be on the Board of Directors.
The next matter was a discussion regarding the work put in by Tracie Lee, Executive Assistant to Earl G. Graves, Jr. of Black Enterprise, for the Michael J. Berkeley Foundation. While it was concluded that it was premature to offer Tracie a position as an employee of the Foundation, there was a consensus that she gives considerable time to the Foundation, especially regarding the preparation of the golf outing. The Foundation voted to give her a $1,500.00 bonus for the work that she has done for the Foundation.
The Committee reports were then given by each Committee Chairperson. Kim McClaurin, Chair of the Scholarship Committee, reported that last year, as well as this year, the Scholarship Committee focused its efforts on "cold calling" schools regarding the scholarship application process. She indicated that the system has not worked very successfully and while each committee member had been assigned ten (10) schools to call to discuss applications, there has been very little response from the schools. The one exception is the two (2) schools that are attended by last year's grant recipients. The Scholarship Committee is now focusing its efforts on databases that already exist with the two target groups being the National Junior Golf Association and Teens on the Greens. The Directors of these organizations will provide the Scholarship Committee with their database so that applications will be sent to the participants of these organizations. Lourdes also reported that she has been in contact with the Puerto Rico Golf Association over the last few months and is going to Puerto Rico soon to continue discussions with them. She has three (3) possible candidates for the grant from that Association.
It was further reported that there will be a link on the website on the National Junior Golf Association to the Michael Berkeley Foundation Scholarship application so that people can receive the application for the Michael J. Berkeley Scholarship directly from the National Junior Golf Association website.
The Discussion continued on about finding additional sources for candidates. The Committee stated that it's objective is to retain the responsibility of reviewing all application materials and the process of selecting all candidates.
K. McClaurin reported that we currently have received three completed scholarship applications to date.
Rosanna Durruthy signed up to work with the Scholarship Committee. This Committee has the following members: K. McClaurin (Committee Chair), R. Durruthy, L. Perez-Berkeley, N. Reynolds and W. Spann.
The next update, was provided by L. Perez-Berkeley on the Website Committee. The following modifications have been made to the website: Scholarship Candidates can now request for information, The 2003 Platinum and Gold Sponsors are listed, Credit Card donations are available, Board member list has been updated with email access and a MJB newsletter link has been setup. Lourdes also informed us that the next items are to provide links to and from tees on the green.
The Website Committee consists of K. Clinkscale (Committee Chair) and L. Perez.
Roy Weathers signed up for the Investment Committee. The members are now C. Walker (Committee Chair), B. Graves, W. Spann and R. Weathers.
Roy Weathers also signed up for the Fundraising committee he will be joining Marilyn Booker who is the Committee chair. One objective for this Committee is to raise funds for the foundation by obtaining grants from organizations.
Lourdes also reported Mark Berkeley volunteered his service to develop and maintain MJB Foundation newsletter. The goal of this letter is to keep in touch with the Golf tournament participants. The plan is to distribute the news letter via email beginning in March, 2004.
It was recommended that we use HTML format w/graphs and to have the news letter link to the MJB Website. The Newsletter Committee is exploring ways to get corporations to sponsor the news letters.
The final discussion point was around the timing of the meetings. The Board agreed that the Committee Heads (or a representative) will meet on monthly basis by phone. Board meetings will occur every other month.
The next MJB Board meeting is scheduled on April 13, 2004 at 6:00PM at Black Enterprise.
Posted on April 13, 2004[Link]
Minutes: 11/11/03
Attendance: L. Berkeley-Perez, B. Graves, K. McLaurin, T. Quarles, J. Hewig, C. Walker, W. Spann, K Clinkscales, L. Douglass
The following items were discussed:
1) General Comments:
• Board members should follow up with foursomes who played in the 2003 tournament but have not paid yet.
• We estimate that we will have approximately $250,000 in funds. We need to formulate an investment plan. 2004 Investment Committee: Cyrus Walker (chair), Butch G. and Warren S.
• Board decided not to move forward with potential "Thank You" golf outing for prime sponsors at the suggestion of our counsel, Lori Douglass. Lori suggested that if we do want to have such golf outing, it should not be 100% funded by the Foundation with donors' contributions and with expectation that attendees sponsor future Foundation fundraising events; it could be privately-funded (a Board member(s) pays for the entire cost of the event) or it could be done as a fund-raiser.
• Board discussed adding additional fundraising activities outside of the golf event. Butch and other members expressed concern (planning and executing “start-up” time constraints) and recommended focusing on our ability to execute our signature event prior taking on additional activities. Fundraising Committee: M. Booker
2 ) Board Membership Discussions
• 2003 was a successful year. However, the overall consensus, based on the challenges we encountered with our board’s performance, was that all board members must step up and consistently exhibit more leadership to drive foundation initiatives forward in order to ensure that we are a successful board and to sustain Mike’s legacy.
• December 11th , 2004 Holiday Dinner Location: TBD
Board Members to:
o Celebrate a successful year
o Find out how many existing members plan to remain on the Board in 2004
o What each member plans to contribute (Roles and Objectives) to the board next year.
• Lourdes is considering the following:
o Eliminating the Emeritus Board
o Adding additional board members. New proposed board members are Roy Weathers and Rosanna Durruthy. If you are aware of others who are interested and would be solid contributors please let Lourdes know.
3) Golf Committee
• 2003 Preliminary Golf Outing Recap Update:
We had 184 golfers, with the following estimates:
Gross Revenues
Cash Received $222,000
AR 45,000 has not come in yet
Gross Rev. $267,000
Expenses
WCC Fees $110,000 based on 220 golfers commitment
Misc. $20,000 (programs, bags, shipping & handling, etc..)
Tot Exp. $130,000
Est. Net $137,000
• 2004 Golf Committee is B, Graves (Chair), T. Quarles, J. Hewig, K. Clinkscales and C. Walker
• Send out Tax exempt letters to 2003 Tournament participants who have paid
o Also plan on sending a holiday card (in 12/03) and newsletter (in 1Q04) to all participants
Next Year’s Tournament:
September 20, 2004 at WCC
4) Scholarship Committee Update:
• 2004 Scholarship Committee: K. McLaurin (Chair), L. Berkeley-Perez, N. Reynolds, M. Booker and W. Spann
• 2003 Scholarships awarded at the 2003 MJB Tournament have been mailed to each recipient.
• National Minority Junior Golf Association (NMJGA) will assist in identifying candidates for the MJB scholarship.
o NMJGA will provide us with a link from their website to our website.
o This year we will use our scholarship to evaluate these candidates.
Recommend that we have NMJGA provide us with names so we could mail applications to candidates and to keep scholarship processes separate.
5) Committee Recap:
Here is a recap of the Board committees we agreed upon. Please review and let me know if you are interested in working on other committee(s).
• 2004 Investment Committee: Cyrus Walker (chair), B. Graves and W. Spann.
• 2004 Golf Committee: B, Graves (Chair), T. Quarles, J. Hewig, K. Clinkscales and C. Walker
• 2004 Scholarship Committee: K. McLaurin (Chair), L. Berkeley-Perez, N. Reynolds, M. Booker and W. Spann
• 2004 Foundation Website Committee: K. Clinkscales (Chair)
• Fundraising Committee: M. Booker
Posted on December 01, 2003[Link]
Minutes: 10/08/03
Attendance: L. Berkeley-Perez, B. Graves, T. Quarles, N. Reynolds, W. Spann, K Clinkscales, M. Booker
The following items were discussed:
1) Scholarship Committee:
• Issue – How Do we get more applicants in 2003/04
o Reach out to:
- Athletic Directors/Coaches at Colleges
- Financial Aid Offices
- High Schools that have golf teams (seniors in route to college)
- National Minority Junior Golf Association – Bill Dickey; has a database of minority golfers up to 18 yrs. Old w/ approx, 150 18 year olds
- Teens on the Greens; Keith will provide Lourdes with contacts
• The 2003/2004 Scholarship award level is $2,500 per recipient
• Scholarship committee has committed to have bi-weekly meetings to follow-up on these issues and to execute a plan to enhance our ability to increase the number of scholarship applicants.
2) 2003 Preliminary Golf Outing Recap:
We had 184 golfers, with the following estimates:
Gross Revenues
Cash Received $184,000
AR 75,000 has not come in yet
Gross Rev. $259,000
Expenses
WCC Fees $110,000 based on 220 golfers commitment
Misc. $20,000 (programs, bags, shipping & handling, etc...)
Tot Exp. $130,000
Est. Net $129,000
Recommendations for next year Tournament:
• Dinner
o Sign in table
o Preferred seating – especially for sponsored foursomes
• Event Prep-work, need volunteers a head of time to help with logistics (i.e. Shipping and receiving items, assembling bags, etc...)
Next Year’s Tournament:
September 20, 2004 at WCC
4) Website Committee
Keith C. will lead effort to develop and maintain of the Foundation Website
Next Board meeting in November 11th.
Posted on December 01, 2003[Link]
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